AnalystBuilt home Etsy shop

Planners & Life

Wedding Planner & Budget

Budget, vendors, payments, guest list, RSVPs, checklist and seating chart in one spreadsheet

Wedding Planner & Budget: Budget, payments, guests & RSVPs, seating and a 60-task checklist
Budget, payments, guests & RSVPs, seating and a 60-task checklist
  • Wedding Planner & Budget: Budget, payments, guests & RSVPs, seating and a 60-task checklist
  • Your wedding at a glance: Payments by month, RSVPs, menu counts and checklist progress
  • It tells you what’s next: Overdue payments, late tasks, over-full tables — flagged for you
  • A budget that adds up: Set a % per category — see over-plan warnings before you book
  • Guest list & RSVPs: Up to 300 guests — meals, plus-ones, tables and the next step
  • 60 tasks, dated for you: From 12+ months out to after the wedding — who does what, and when
  • Never miss a vendor payment: Every deposit and balance flagged Paid · Due soon · Overdue
  • Seat every guest: Seat dots fill in from the Guest List — over-capacity flagged

from $14 on Etsy

Price on Etsy may vary (sales, your currency).

View on Etsy
  • Google Sheets + Excel versions included
  • Instant digital download, nothing is shipped
  • Sample data and a Start Here tab
  • One-time purchase, no subscription

Works in Google Sheets (free Google account) and Microsoft Excel 2016 or newer.

Plan your whole wedding in one calm, beautiful spreadsheet: the budget, every vendor and payment, the guest list and RSVPs, a 60-task checklist dated from your wedding day, and a printable seating chart. Type your names and the date, and the dashboard starts counting down.

What's inside

  • Start Here

    Your names, wedding date, venue, total budget, currency, guest count, RSVP date and a "due soon" window, plus a short guide

  • Dashboard

    Countdown in days, budget / booked / paid / still to pay, where the budget goes (chart), RSVP and checklist progress, upcoming payments, money out month by month, the menu, and "What needs attention"

  • Budget

    Split your total in % by category; planned vs estimate vs booked contracts, paid and still to pay, with On track / Near limit / Over plan

  • Vendors

    Contacts, contract signed, contract amount, deposit, balance and next payment for every vendor

  • Payments

    Deposit, installments and final balance for each vendor, with Paid / Due soon / Overdue status and a month-by-month view

  • Guest List

    Side, group, invite sent, RSVP, plus-ones, meals, dietary notes, table, gifts and thank-you notes; a "Next step" for every guest

  • Checklist

    60 tasks from 12 months out to after the wedding; due dates calculate from your wedding day

  • Seating

    Tables, capacity and seat dots that warn you when a table is over capacity

  • Seating Chart

    A printable "Please find your seat" page that fills in by itself

Why you'll like it

  • Everything connected: book a vendor, add its payments, and the budget, dashboard and reminders update on their own
  • Guest numbers count people, so plus-ones and kids' meals are never missed
  • Change the wedding date once and every checklist due date moves with it
  • Soft blush, sage and gold design that looks lovely on screen and in print
  • Built by a data analyst: every number is a formula you can trace
  • Any currency; sample data included so you can see everything working (clearing it takes a few minutes)
  • No subscription, no app: your plans stay in your own file
  • A thoughtful engagement gift for a newly engaged couple

How you get it

  1. Download on Etsy

    Buy the template on Etsy, then download START-HERE.pdf and the Excel .zip from your Purchases.

    How to download

  2. Make a copy

    Click MAKE A COPY in the PDF: your own Google Sheet is saved to your Google Drive. Prefer Excel? Open the .xlsx.

    How to make your copy

  3. Start

    Follow the Start Here tab. Type in the cream cells; the gray cells do the math for you.

    Clearing the sample data

You receive:

  • START-HERE.pdf — Google Sheets link + quick guide
  • wedding-planner-excel.zip — Excel version

Good to know

  • Best used on a computer; you can view it in the Google Sheets app on your phone.
  • This is a planning tool, not financial advice.
  • For personal use. Please do not resell or share the files.

Designed by me with the help of AI tools.

View Wedding Planner & Budget on Etsy

More in Planners & Life