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Car Maintenance Log

Track services, fuel, costs and documents for up to 5 vehicles

Car Maintenance Log: Google Sheets & Excel spreadsheet · up to 5 vehicles
Google Sheets & Excel spreadsheet · up to 5 vehicles
  • Car Maintenance Log: Google Sheets & Excel spreadsheet · up to 5 vehicles
  • See every cost at a glance: Total spent, cost per mile, fuel economy, monthly trends
  • Never miss a service: Automatic status for every car: OK · Due soon · Overdue
  • Log a service in seconds: Drop-downs for vehicle and service type — parts + labor add up for you
  • Automatic fuel economy: MPG or L/100 km calculated from every fill-up
  • Up to 5 vehicles: Odometer, distance and cost per mile — calculated automatically
  • Insurance & registration reminders: Valid · Expiring soon · Expired — before it's too late
  • Printable service history: Hand it to the buyer when you sell your car

from $9 on Etsy

Price on Etsy may vary (sales, your currency).

View on Etsy
  • Google Sheets + Excel versions included
  • Instant digital download, nothing is shipped
  • Sample data and a Start Here tab
  • One-time purchase, no subscription

Works in Google Sheets (free Google account) and Microsoft Excel 2016 or newer.

Never miss an oil change again. This Car Maintenance Log keeps every service, fuel-up, expense and document for up to 5 vehicles in one tidy spreadsheet — and tells you what is due next.

What's inside

  • Start Here

    6 quick steps, settings (miles or km, gallons or liters, any currency, warning thresholds) and a color legend

  • Dashboard

    Pick a vehicle or "All Vehicles": total spent, service vs fuel vs other costs, cost per mile/km, distance, fuel economy, monthly spending chart, category breakdown and a "What needs attention" list

  • My Vehicles

    Up to 5 cars, trucks or motorcycles; current odometer, distance driven and cost per mile/km are calculated for you

  • Service Log

    300 rows with drop-downs for vehicle and service type; parts + labor = total

  • Maintenance Schedule

    Editable intervals (oil change, tire rotation, brakes, filters, coolant, spark plugs and more) with automatic status for every vehicle: OK / Due soon / Overdue / No record

  • Fuel Log

    500 rows; distance between fill-ups and fuel economy (MPG or L/100 km)

  • Other Expenses

    Insurance, registration & taxes, parking & tolls, car wash, fines, accessories

  • Documents

    Insurance, inspection and license expiry dates with Valid / Expiring soon / Expired alerts

  • History Report

    A printable service history to show a buyer when you sell your car

Why you'll like it

  • Everything is calculated automatically — you only type dates, odometer readings and amounts
  • Cream cells = your input, gray cells = formulas, so it is hard to break anything
  • Sample data included so you can see how it works; clearing it takes a minute (instructions inside)
  • Miles or kilometers, gallons or liters, any currency
  • No subscription, no app, no ads — your data stays in your own file

How you get it

  1. Download on Etsy

    Buy the template on Etsy, then download START-HERE.pdf and the Excel .zip from your Purchases.

    How to download

  2. Make a copy

    Click MAKE A COPY in the PDF: your own Google Sheet is saved to your Google Drive. Prefer Excel? Open the .xlsx.

    How to make your copy

  3. Start

    Follow the Start Here tab. Type in the cream cells; the gray cells do the math for you.

    Clearing the sample data

You receive:

  • START-HERE.pdf — Google Sheets link + quick guide
  • car-maintenance-log-excel.zip — Excel version

Good to know

  • Works best on a computer; on phones and tablets you can view and add entries in the Google Sheets app.
  • Default service intervals are typical values only — always follow your owner's manual.
  • For personal use. Please do not resell or share the files.

Designed by me with the help of AI tools.

View Car Maintenance Log on Etsy

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