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Sewing & Apparel

Wholesale Production Order Tracker

Orders with size runs, stage dates from sample to shipping, deposits and balances, what to cut next

Wholesale Production Order Tracker: Every wholesale order, every stage, every size — on one board
Every wholesale order, every stage, every size — on one board
  • Wholesale Production Order Tracker: Every wholesale order, every stage, every size — on one board
  • Know where every piece is: Pieces by stage, late orders, receivables, on-time rate
  • The plan writes itself: Type the due date — each stage gets a planned date you can move
  • Catch delays before the due date: A stage date turns red the day it misses its plan
  • Size runs by fit: XS to 6XL in Short, Regular and Tall — rename to match yours
  • Cut and buy from one sheet: Open orders by size and fit, fabric by style
  • Every order, one row: Client, style, finish tier, fabric, decoration, due date
  • Deposits and balances, per order: Deposit late, balance due soon or overdue — and the next step

from $12.99 on Etsy

Price on Etsy may vary (sales, your currency).

View on Etsy
  • Google Sheets + Excel versions included
  • Instant digital download, nothing is shipped
  • Sample data and a Start Here tab
  • One-time purchase, no subscription

Works in Google Sheets (free Google account) and Microsoft Excel 2016 or newer.

Every wholesale order on one board: which stage it's in, which ones are late, which sizes still need cutting and which deposits haven't arrived. This tracker follows each batch from sample to shipping, adds up the size runs of all open orders for your cutting room and fabric buying, and keeps deposits and balances per order.

Made for small cut-and-sew and CMT factories (5 to 40 operators) that sew batches of tees, long sleeves, hoodies, zip hoodies, sweatshirts and joggers for clothing brands, merch companies and teamwear clients, and for small brands that track orders placed with a factory. Up to 200 orders.

What's inside

  • Start Here

    Factory details, settings (status date, fabric unit, fit variants, deposit and payment terms), your size run and how many days before the due date each stage should finish

  • Production Board

    Printable one-page board of open orders by due date, with nine stage dates per order: done, current, behind plan or coming up

  • Dashboard

    Pieces in work, orders shipping this week, late orders, money receivable, on-time rate, pieces at each stage, money by client and what needs attention

  • Orders

    One row per order: client, style, finishing tier, fabric and color, decoration and who does it, priority, dates, unit price, development and sample fee, deposit %

  • Order Sizes

    The size matrix of each order: XS to 6XL by Short, Regular and Tall fits (rename the sizes to match yours)

  • Stages

    Sample, approval, fabric in, cutting, sewing, decoration, QC, packing and shipping: planned dates worked out from the due date, the date each stage finished, and plan changes

  • Payments

    Deposits, balances and refunds received; each order's payment status (deposit due or late, balance due soon, overdue) shows on Orders and the Production Board

  • Size Totals

    Open orders by size and fit: what's still to cut, plus pieces and fabric by style for buying

  • Order Ticket

    Printable work order for the floor with the size matrix, stage plan and fabric estimate (no prices)

  • Clients and Styles

    Payment terms and deposit % per client, fabric use and cutting waste per style

Why you'll like it

  • See the whole floor at a glance: every open order with its stage, days left and payment status
  • The plan writes itself: type the due date and each stage gets a planned date you can move
  • Catch delays early: an order turns "Behind plan" as soon as its current stage misses its date, before the due date is gone
  • Cut and buy from one sheet: size totals of all open orders that aren't cut yet, with fabric by style
  • Deposits and balances per order, with payment terms per client and a clear receivable total
  • Your real on-time rate: shipped orders compared with their due dates, month by month
  • Sample factory data with orders at every stage, so you can see each status before you type your own
  • Built by a data analyst together with a working cut-and-sew workshop. Every number is a formula you can trace, no subscription

How you get it

  1. Download on Etsy

    Buy the template on Etsy, then download START-HERE.pdf and the Excel .zip from your Purchases.

    How to download

  2. Make a copy

    Click MAKE A COPY in the PDF: your own Google Sheet is saved to your Google Drive. Prefer Excel? Open the .xlsx.

    How to make your copy

  3. Start

    Follow the Start Here tab. Type in the cream cells; the gray cells do the math for you.

    Clearing the sample data

You receive:

  • START-HERE.pdf — Google Sheets link + quick guide
  • apparel-order-tracker-excel.zip — Excel version

Good to know

  • Amounts show in dollars ($). Fabric in kg, m or yd.
  • Printing from Google Sheets: select the board or ticket page, then File → Print → Selected cells (steps on Start Here).
  • Best used on a computer; you can view it in the Google Sheets app on your phone. Using a Mac?
  • This is a business tool, not legal, tax or accounting advice.
  • For use in one business. Please do not resell or share the files.
  • Listing images show real screenshots of this template with sample data. Factory, clients and styles in the sample are made up.

Designed by me with the help of AI tools.

View Wholesale Production Order Tracker on Etsy

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